University Police prefers to take an active part in planning events on campus to reduce risks and disruptions and help provide a
successful event.
If there are special concerns, University Police must be consulted ahead of time in order to properly prepare to meet those needs.
The purpose of University Police officers at events is for the safety and security of participants, the enforcement of laws and
University policies and the protection of University property.
University Police are present to assist the sponsoring organization in having a safe and successful event for everyone. The
officer(s) is/are there to support the organization as they implement the event.
Officers are available to assist in event security planning for on and off campus events.
A clear understanding of the expectations of the officers and the sponsoring organization must take place prior to the actual event.
It is the responsibility of the sponsoring organization and University Police to be clear on what are reasonable and unreasonable
requests and expectations.
Number of Officers Required
The decision to have University Police present at an event will be made by the University Police Department after consultation with
sponsoring organization. The final determination for the number of officers required for the event will be made by University Police
after fully discussing the options with all involved.
A sponsoring organization may be able to reduce the number of officers needed through proper event planning.
In addition to the above, the number of members which will be helping with the event, relationship to attendees and their prior
training may help to reduce the number of officers.
Factors which will affect the number of officers for an event include:
number of University staff who will be present
plan of action in the event of a problem situation
prediction of crowd size, composition and expected behavior
overall planning for the event
type of event being held
location of event, history of event and nature of event (public or a student only event)
Responsibility of Officers
The University Police are responsible for keeping peace, protecting University property, enforcing laws and University policies and
maintaining the safety and security of the participants.
The officers, with direction from their supervisor, will use their best judgment about how to execute these functions. Input from the
sponsoring organization is welcome on how University Police may best support the event.
University Police have access to all areas of University property, in order to effectively execute their responsibilities.
At events where more than one officer is present, a supervisor may be designated. All information should be directed to the
supervisor who will then inform the other officers. Officers present at an event will execute their responsibilities as directed by the
supervising officer.
The officer(s) is/are present to provide support but should not expect the officer to be a door guard or hall monitor.
Security Costs
Sponsoring organizations should consult the University Police Department for projected costs and security options when initially
planning an event.
University Police personnel working exclusively at an event are typically paid by the sponsoring organization.
Cost estimates will be developed and provided to the sponsoring organization.
A Cost Center for security charges should be provided to University Police in advance of the event. The charge for the event will be
in accordance with the University Cost Center policy.
